Risk analysis and workstation file

• Before the work placement, any health risks have to be evaluated. To that end, the trainee should let the work placement provider complete and sign a risk analysis.
• This analysis is used to decide if a health assessment is required. Should that be the case, a workstation file is also required. This file informs the trainee about the risks of their work placement. The workstation file is partly filled in by the trainee, and partly by the work placement provider. The student should bring this document to the health assessment so the occupational physician can sign it as well. 
• Consult the overview of faculties for specific information about risk analysis, workstation sheets and vaccinations (in Dutch). Also make sure to read the legal framework for health assessment of trainees (in Dutch). 
• The work placement mentor should inform the trainee about first aid (where can the first aid kit or room be found, who is the first aid responsible), safety procedures and emergency procedures before the start of the work placement.

Health assessment

Is a health assessment necessary? In that case, the trainee can only start once they have been found medically suitable by the Department of Occupational Medicine (DMO). To make this feasible, an work placement course holder should keep to the following agreements:

• Request health assessments in a batch, at the latest three months before you would like the assessment to take place, using the request form or by getting in touch with the secretariat of the Department of Occupational Medicine at 09 332 30 76. The sooner you contact the Department of Occupational Medicine, the better they can comply to your wishes.  
• At least three weeks before the first batch of assessments, the Department of Occupational Medicine will send you the dates and times at which the students can pass by, together with their date of birth, mobile number, home address, national registration number, year of study and study programme. 
• Make sure students are up to date with the date and time of their assessment and that they bring the following items to their appointment: 
  • the work placement contract
  • the risk analysis
  • the workstation file of which at least part 2 (partly filled in by the student) is completed (including start and end date)
  • their vaccination card
  • Keep in mind that trainees who run the risk of hepatitis B during their work placement should also bring a titter check for hepatitis B (Hepatitis B surface Anti-Bodies) should the titter be 10 or above. Students with a titter lower than 10 should be sent to the Department of Occupational Medicine as soon as possible to send an enquiry to the Fund for Occupational Diseases. These students do not have to make an appointment, but they have to bring their blood analysis report.
  • Keep in mind that trainees who work with ionizing radiation should request a dosimeter at the Radiation Protection Service. 
• If the trainee has all documents with them and is found suitable, the Department of Occupational Medicine will further fill in the workstation file along with two copies of the ‘Form for Health Assessment’. One of these is intended for the faculty or department, the other one for the trainee. With this document, the trainee proves to be found medically suitable to the work placement provider. The work placement provider can take a copy of the student’s form. 
• In case of risks, the student should undergo a medical assessment at least once during their study programme. Should the student be likely to face further risks during a next work placement, the work placement course holder should schedule a new appointment at the Department of Occupational Medicine. 

Do you want to know more? 

Call the Department of Occupational Medicine at 09 332 30 50.